Venue hire terms

A booking is confirmed when Patricia has agreed the date and space with you and a deposit of 25% of the hire fee is paid. The balance is due 14 days before your event.

Hire is 08:00 to 18:00, with a minimum of 5 hours. Noise ends at 18:00, when the hire ends, and the space should be clear by then.

Please tell us in writing. If you cancel more than 30 days before your event, your deposit is refunded. Between 30 and 14 days before, we keep the deposit. Within 14 days of your event, the full hire fee is due.

If we have to cancel, for example because of damage to the building or something outside our control, we will refund everything you have paid.

The Old Vicarage is a listed building. Please leave the spaces you use as you found them, with rubbish removed. You are responsible for damage caused by you, your guests and your suppliers, and we may charge the cost of repair or extra cleaning.

We have room for 12 cars, and our drive is not suitable for coaches because of its low overhanging trees. If your event has more than 50 people, please agree a shared transport plan with Patricia before your booking is confirmed, for example car-sharing, a minibus or public transport. If you are still expecting a lot of cars, we also ask you to help manage the parking, perhaps by having someone direct cars, so that the space is used well and everyone stays safe.

Private events of up to 50 people, such as birthday parties and reunions, do not need their own insurance. If your event is commercial, ticketed or open to the public, or has more than 50 people, we ask you to hold public liability insurance with cover of at least £5 million, and to send us a copy before the event. Vehicles and their contents are left at their owners' risk, and we are not responsible for loss or damage to them unless it is caused by our negligence. Nothing in these terms limits our liability for death or personal injury caused by our negligence, or any rights you have by law.

If alcohol will be sold at your event, you are responsible for arranging a Temporary Event Notice with the local council, and for sending us a copy before the event. Standard notices need to be given at least 10 working days in advance, so please check with the council whether your event needs one. We may ask you to turn the music down.

Please keep exits clear, and ask us before using naked flames, smoke or haze machines, fireworks or marquees. You are responsible for your guests' behaviour, and for keeping to the space's capacity.

When you hire the Dining Room for the day, the café closes to the public that day. Catering is optional, from Café de Flore.

Ask Patricia before you book. Call Patricia on 07445 246 471. Booking a room instead? See the booking terms.